Rules and Guidelines

[kivutio]

General rules:

 

• Participants who act in bad faith will be banned
• The exchange is an AO3 exchange. All participants are required to have an AO3 account
• You cannot enter with more than 1 account
• All announcements will be posted on the Dreamwidth community. Please ensure you can access it
• AI works are not accepted. Participants using AI will be banned
• All works must be written in English
  
• If you receive a gift that does not meet the minimum requirements, please reach out to the mod. Otherwise, please comment on your gift! We will not be checking for comments, but please show your appreciation for your gift.
• Please don’t include negative self-talk in the Author’s Note! We’re sure your work is splendid!
• Please don’t badmouth your Creator in the online spaces!
• If there's an explicit Do Not Want in your gift, please contact the mods.
• Avoid character bashing, kinkshaming, and ship wars in your sign up and when creating your fanworks.

 

 

 

Signups:

• You will be matched on one fandom + one relationship + one medium
• You can request 1-10 fandoms with 1-10 relationships, and a choice of medium. While you can repeat fandoms, you need to have 3 unique ones to qualify for a gift.
• You can offer 3-10 fandoms with 1-10 relationships, and a choice of medium.
• Unmatchables (those who do not have anyone they can create for) will be emailed and will have 24 hours to respond to add offers to become matchable. Otherwise, their signup will be deleted.
• You can edit your sign-up until the sign-up period closes.
• All fandoms and relationships requested and offered in this exchange must be chosen from those nominated into the tagset. Please nominate to make sure what you want to request/offer appears.

Assignments requirements:

Please ensure you stay anonymous until Creator Reveals (don’t post your work on public social media, or talk about it online)

Fics:

• Minimum 2000 words in one of the requester’s fandoms, featuring one or more of the characters or relationships they requested
• The fill cannot include any DNWs
• Your fill must be a newly created and complete fanwork. It must be a standalone and cannot be part of an existing series of connected fanworks. If you are creating a fill for OW, you cannot reuse character(s) you have featured in fanworks before. You cannot have multiple recipients for one fanwork.
• AI generated fanworks of any kind are NOT allowed.

Art:

• An original (traditional or digital) piece created by the artist
• Use of AI is not permitted
• It should be a detailed lineart at minimum, drawn on an unlined paper (applies to traditional art)
• Minimum size should be 500 000 pixels (for example 710 pixels x 710 pixels or 500 pixels x 1000 pixels)
• It should be in one of requester’s fandoms, featuring one or more of the characters or relationships they requested.
• Artists may sign their pieces.

Dear Creator Letters:

• There will be a section in the sign-up where letters can be linked to give your creator further details on your likes, dislikes, and other request details. Dear Creator letters are optional.
• Please be aware we will not be enforcing any DNWs that are in your letter. DNWs must be in your sign-up.
• You are allowed to add an optional letter to your request, but the letter must be complete and viewable by the time assignments go out. Your recipient will not be obligated to wait for your letter to be complete and viewable after they receive their assignment. Make sure the letter is easy to access as well.

DNW:

• Archive Warnings are opt-in
• DNWs must be in the optional details box to be enforceable, any DNWs in a linked letter will not be enforced. All DNWs must be reasonable, clear, and judgement-free. You cannot contradict your request with a DNW (ex. DNWing Geralf of Rivia/Jaskier after requesting Geralt of Rivia/Jaskier). Your DNWs cannot box in your creator (ex. DNW everything except Jaskier being tortured). Any unreasonable/bad-faith DNW will not be enforced.
• You are allowed to add an optional letter to your request, but the letter must be complete and viewable by the time assignments go out. Your recipient will not be obligated to wait for your letter to be complete and viewable after they receive their assignment. Make sure the letter is easy to access as well.

Gifts:

• All gifts must adhere to the recipient’s DNWs. If a DNW is included, the creator of that gift may be banned from future participation, and the participant will qualify for an Emergency Pinch Hit.
• Works don’t have to adhere to the minimum requirements.

Pinch Hits:

• If you cannot complete your assignment, please default as soon as possible so that the request can be put out as a Pinch Hit. There will be no consequences for defaulting, however you will not be permitted to go out as a pinch hit.
• Pinch Hits will be posted here on the Dreamwidth community. Comments on the Pinch Hit post will be screened; to claim a PH, reply to the post with your AO3 username, the PH number you want to claim along with the AO3 username for the PH you are claiming. Anonymous comments will be enabled, and no Dreamwidth account will be required for claiming. You do not need to be signed up with the exchange either, however your gift must adhere to the recipient's DNWs.
• Pinch Hits must meet all the minimum assignment requirements.

Deadline Extension

• You may request a 48 hours extension if you contact the mods at least 24 hours before the deadline.

Treats:

• The treat does not need to meet the word-count/art minimum, but must meet all other requirements.
• Treats will be opt-out. If you do not wish to receive a treat, please include that in your sign-up. If you do wish to receive a treat, feel free to indicate that in your sign-up and make sure your account is set to allow gifts.